Ngā Pepa Ārahi

Procedures manual for Ngā Kaiwhakahau

Ngā Pepa Ārahi: Procedures manual for Ngā Kaiwhakahau is a guide that outlines current practices and policies on how to administer Te Rōpū Whakahau. It has been developed so that members of the executive are able to ensure that the goals and objectives of Te Rōpū Whakahau are achieved. This is a working document and will be reviewed annually.

Most of the documents contained in Ngā Pepa Ārahi are confidential to members of Te Rōpū Whakahau. For further information on any of the headings below, please contact a member of Ngā Kaiwhakahau.

Contents

• Ngā Kaiwhakahau:  Role of the Executive Committee
• Te Tumuaki:  Role of the President
• Te Kaitiaki Putea:  Role of the Treasurer
• Kaiawhina:  Role of the Secretary

• Incorporated society status
• Te Rōpū Whakahau official records
• Decision making process of Ngā Kaiwhakahau
• Membership
• Fees
• Koha policy
• Kaumatua / Pouarahi
• Mentoring

• TRW funding for regional initiatives
• Financial management of regional initiatives
• LIANZA relationship
• TRW stand at LIANZA conference
• TRW representation on external committees
• TRW representatives pre-meeting preparation
• TRW representatives post-meeting

• TRW Hui-ā-Tau
• TRW Hui-ā-Tau scholarship
• TRW Annual General Meeting
• Terms of reference for the AGM
• Nominations to Ngā Kaiwhakahau
• Pānui: TRW newsletter

• Robin Hakopa Award
• Scholarships and awards
• Information & Library Studies Advisory Committee
• LIANZA travel and accomodation booking system

• Ngā Kaiwhakahau nomination form
• Membership registration form
• Proxy voting form

1. Timeline of Te Rōpū Whakahau
2. Constitution of Te Rōpū Whakahau, Inc.
3. TRW - LIANZA partnership agreement
4. Procedures manual for Te Hikuroa (regional rōpū)
5. TRW financial accounting procedures